2006-2007
Club Handbook
and By-Laws
Celebrating 38 Years of
Friendship & Service
Visit our website at:
www.wgeg.org
Officers
& Board Members
2006-2007
Executive Board Members:
Co-President Sheryl
Sheridan
Co-President Eden Wimpfheimer
Corresponding Secretary Lori
Sonstrom
Treasurer vacant
Standing Committee Chairperson(s):
Empty Bowls Assistance from committee heads
Finance Gretchin
Bade
Food Pantry Amy
O’Keefe
Friendship
Dinners Karen
Velleman
Tag Sale Eden Wimpfheimer & Sheryl Sheridan
Membership Vanessa
Orkney &
Tracy Worlund
Publicity Sheryl
Sheridan
Scholarships Karen
Velleman
Senior
Luncheon Eden Wimpfheimer
Social Activities Sheila Hayes,
Cassandra Fiore & Heather Hall
Spring
Auction Michelle
Holt &
Sheryl
Sheridan
Technical
Support Jo-Ann
Albano
Winter Wonderland KC Petruzzi
Donations Susan
Beatty &
Sue
Willette
Women’s Club of
East Granby
Past Presidents
1969-1970 Becky
Rafferty
1970-1971 Barbara Izabel
1971-1972 Barbara Pigford
1972-1973 Fran Kallauger
1973-1974 Jane McCoy
1974-1975 Barbara Lassmen
1975-1976 Joan Hausmann and Jane McCoy
1976-1977 Cheryl Ambrogi
1977-1978 Faith Naujoks
1978-1979 Mary Ann Markowski
1979-1980 Sue Levy
1980-1981 Ellen Booker
1981-1982 Sandy Poirier
1982-1983 Linda Kilbon
1983-1984 Fran Gordon
1984-1985 Terri Owen
1985-1986 Connie Yoczik
1986-1987 Mary Ann Markowski
1987-1988 Pat Creech
1988-1989 Kathy Keily
1989-1990 Ellen White
1990-1991 Linda O’Brien
1991-1992 Susan Kokas
1992-1992 Terri Mularski
1992-1993 Wendy Bowers
1993-1994 Rhonda Misciagna
1994-1995 Debbie Ribaudo
1995-1996 Robyn Ligotti
1996-1997 Julie Poll
1997-1998 Gerianne Robinson
1998-1999 Lauren Farley
1999-2000 Susan DeBay
2000-2001 Lynn Kammann
2001-2002 Shari Sotil
2002-2003 Tanya Boushee and Susan DeBay
2003-2004 Michele Holt and Anne Newhall
2004-2005 Pam Raabe and Julie Scharr
2005-2006 Sheryl Sheridan and Eden Wimpfheimer
Women’s Club of
East Granby
2006-2007
Events Calendar
(All meetings are held at
the Community Center)
September 2006
9 – Senior Luncheon
26 –
Welcome Back Meeting 6:30 p.m.
October 2006
7 – Empty Bowls
13 – Senior Luncheon
21- Haunted Hayride –
Flamig Farm 8:37 p.m.
24 –
Monthly Meeting/Membership Dinner 6:30 p.m.
November 2006
10 – Senior Luncheon
– WCEG provides food
28 –
Monthly Meeting – “Cookie Swap” 7:00 p.m.
December 2006
1 – Winter Wonderland
Set-up @ Community Center
2 – Winter Wonderland
(snow date December 9)
8 – Senior Luncheon
NO
MONTHLY MEETING – HAPPY HOLIDAYS!
January 2007
12 – Senior Luncheon
30 – Monthly Meeting
7:00 p.m.
–
Casino Bus Trip
February 2007
9 –
Senior Luncheon
27 –
Monthly Meeting/Potluck Dinner 6:30 p.m.
March 2007
9 – Senior Luncheon
27 –
Monthly Meeting 7:00 p.m.
31-Spring
Auction
April 2007
– Spring Dance
24 –
Monthly Meeting 7:00 p.m.
.
NO
SENIOR LUNCHEON
May 2007
11 – Senior Luncheon
29 – Monthly
Meeting/Brainstorming/Sundaes 7:00 p.m.
27 –
March in Memorial Day Parade
June 2007
5 – New Officer
Installation Dinner
NO SENIOR LUNCHEON
Standing Committees
Finance
Purpose: To establish a committee to determine
disbursements of funds at the conclusion of the club year.
Chairperson: Gretchin Bade
Membership
Purpose: To
solicit prospective new members, collect dues and plan the October Membership
Dinner. Annual dues of $25 are to be
paid by all returning and newly installed members by the October Meeting. This committee is also responsible for
updating the club brochure.
Chairpersons: Vanessa Orkney & Tracy Worlund
Publicity
Purpose: To notify the
media of the club’s activities and to promote awareness of the club’s donations
and community service projects to our town.
The chairperson also works with the club's committees to provide
publicity for events.
Chairperson: Sheryl
Sheridan
Special
Committees
Scholarships
Purpose: The club awards educational grants to East Granby
High School seniors who
plan to attend an institute of higher learning.
Applications are submitted to the Scholarship Committee which is
comprised of a chairperson, two club members and the club President. Applications are reviewed anonymously and
awards are presented at the graduation in June.
The club also awards grants to parents of preschoolers to enable their
child to attend a preschool program in town.
Chairperson: Karen
Velleman
Social
Purpose: To plan and
coordinate the various social activities for club members. This includes but is not limited to: the fall hayride, the casino bus trip, the
spring dance, club nights out, and any other group club event.
Chairpersons: Sheila Hayes, Cassandra Fiore & Heather
Hall
Winter Wonderland
Purpose: This event is held on a Saturday in December.
It is open to all children through grade
5, with two seatings. The Fair includes
games/prizes, crafts, refreshments, bake table, some fund-raising items and of
course a visit with Santa!
Chairpersons: KC
Petruzzi
Service
Committees
Food
Pantry
Purpose: To
coordinate collection of non-perishable food items brought to each meeting and
to publish items needed, by contacting the Friend to Friend Food Pantry
assistant, in the monthly newsletter.
Chairperson: Amy
O’Keefe
Friendship
Dinners
Purpose: This
position coordinates providing meals to club members in need.
Chairperson: Karen
Velleman
Empty
Bowls
Purpose: In collaboration with Friend to Friend,
help coordinate the Empty Bowls benefit in the first Saturday in October. This
includes working with the donations committee to assist in obtaining soup
donations, submitting the registration form to Talk Turkey in August, help with
signs and getting assistance to set-up and serve the soups on the day of the
event.
Chairperson: Assistance
by committee heads and president
Senior Luncheons
Purpose: To
provide kitchen help for the Senior Citizen Club's monthly luncheon meetings,
held on the second Friday of the month at the East Granby
Community Center. The Women’s Club hosts an annual fall
luncheon for the members of the town’s senior citizen’s club. Our members provide a complete luncheon and
act as hostesses.
Chairperson: Eden Wimpfheimer
Fund Raising
Committees
Auction
Purpose: The
Spring Auction features goods and services made by club members and items
donated from businesses throughout New England. The auction also features a program/business
directory of event sponsors.
Chairperson:
Michelle Holt, Sheryl Sheridan & Jo-Ann Albano-Technical Support
Donations
Purpose: To solicit
donations of goods, services or money from businesses and individuals in order
to support the clubs fund-raising events and community service projects.
Chairperson: Susan
Beatty & Sue Willette
Tag Sale
Purpose: To gather items to sell from club members and members of
our community to sell at a Tag Sale held in the center of town. All
proceeds from the Tag Sale are put into the women’s club scholarship funds.
Chairperson: Eden
Wimpfheimer & Sheryl Sheridan
Proposed Budget Expenses
2006-2007
ITEM EXPENSE TOTAL
Administration
Insurance $425.00
P.O. Box
Rental 26.00
Printing/Postage/Supplies 300.00
Incorporation
Fee 25.00
$ 776.00
Co-Presidents
Programs
Installation Dinner 675.00
$ 675.00
Membership
Hospitality 40.00
Membership Dinner $250.00
$ 290.00
Fundraising
and Events
Auction $1,000.00
Spring
Dance 825.00
Winter
Wonderland 850.00
$2,675.00
GRAND TOTAL $4,516.00
WOMEN’S CLUB OF
EAST GRANBY
Disbursements
for 2005-2006
The following is a list of the
recipients of the donations made in the 2005-2006 club year:
Cub Scouts $ 400.00
Boy Scouts Pack 70 400.00
EG Ambulance 500.00
EG Cemetery Association 0.00
Allgrove Literacy Program 650.00
Allgrove Library 460.00
Preschool Scholarship 878.00
EG Creative Arts Council 750.00
EG Summer Theater 550.00
EG High School 650.00
EG High School Substance Free Party 200.00
EG Food Pantry 550.00
EG Fuel Bank 1,000.00
EG Library 2,385.00
EG Senior Lunch 100.00
EG Marching Band 1,000.00
EG HS Choral Director 700.00
EG Middle School 375.00
Caitlin Roy Fund 500.00
EG Travel Basketball 500.00
EG Little League 4,000.00
Family Resource Center 1,000.00
EG Congregation and Preschool 398.00
Girl Scouts 400.00
EG Girl Scouts – Auction cookie
Basket 300.00
McLean
Meals on Wheels 100.00
Scholarships 8,000.00
Scot Haney Charity 500.00
WCEG Preschool Scholarship 2,000.00
TOTAL
DONATIONS $29,246.00
Women’s Club of East Granby
By-Laws
Article I –
Organization
The name of this organization shall be: Women's Club of East Granby, Inc. The organization may at its pleasure by a
majority vote of the membership body change its name.
Article II – Purpose
We are dedicated to community service and take pride in
contributing to our town through fundraising
Article III –
Membership
Section
1. Any woman 18 years of age or
older, may become a member of the club
after paying the annual dues.
Section 2. A prospective member may attend two meetings as a guest,
after which
she
will be expected to join.
Section 3. Annual
dues for membership are $25.00 ($5.00 for senior citizens).
Section 4.
Membership participation is mandatory for major community service and
fundraising events as follows:
A.
Each member must
volunteer to work on the event committee or at the actual event.
B.
Each member must
contribute a new/unused item to the club to support fundraising activities
(i.e. auction, raffle). The item can be a personal donation or one that has
been obtained from a local business.
Article IV –
Meetings
Section 1. Regular
meetings of the club shall be held on the last
Tuesday of each
month,
excluding July, August and December.
In the event of change,
advance notice will be
given.
Section 2. Those members present shall constitute a quorum for the
conducting of
business
meetings.
Section 3. The proceedings of the business meetings shall be governed
by the
Roberts
Rules of Order, Revised.
Section
4. Notice of meetings shall be
mailed or e-mailed to all members not less
than seven (7) days and not more than fifty (50)
days prior to each
meeting.
Article V – Board of Directors
The
business of this organization shall be managed by a Board of Directors
consisting of five members who shall be the officers of the club. The Directors shall serve for one term of one
year. They will be elected at the May
meeting of the previous club year. The
Board of Directors shall have the control and
management of the affairs and business of this organization with the advice and
consent of the Executive Committee. Each Director shall have one vote. The Board of Directors shall make such rules
and regulations covering its meetings as it may in its discretion determine
necessary. Vacancies in the Board of
Directors shall be filled by a vote of the majority of members of the Executive
Committee. The club President (or
Co-Presidents) by virtue of her office shall be the Chairman of the Board of
Directors.
Article VI –
Officers
Section 1. The
Officers of the club shall be the President, Vice-President (or Co-
Presidents), Secretary, and Treasurer, to be elected at the
May meeting. The newly elected officers
shall assume their duties following the June meeting and hold office for one
year. Vacancies in any office shall be
filled by a majority vote of the Executive Committee. Officers shall be by virtue of their office,
members of the Board of Directors.
Section
2. Duties of the Officers
A.
The President
shall preside at all meetings of the club and the Executive
Committee, shall
appoint chairpersons of all standing committees with the
approval of her
fellow officers, be ex-officio member of all committees,
and have
responsibility for the promotion of the club and effective
administration of
the club.
B.
The
Vice-President shall preside at meetings of the club and Executive Committee
in the absence of the President. She
shall be responsible
for coordinating
all regular meetings, arrange speakers and locations for
these meetings.
C.
Co-Presidents
shall share the Presidential and Vice-Presidential duties equally.
D. The Secretary
shall keep a written record of each regular and
Executive
Committee meeting. In addition, she will
write the history of
the club at the
conclusion of the year and will attend to all correspondence
pertaining to the
club and will write the monthly newsletter.
In addition,
the Secretary will send cards for
births, adoptions, illness and deaths in the family of the club members during the
year.
F.
The Treasurer
shall receive, collect, disburse and record all money belonging to the club.
Article VII –
Committees
A. The Executive
Committee shall consist of the officers of the club and the Chairperson of each
of the standing committees. The Executive Committee shall hold regular meetings
during the year for the purpose of considering plans and policies, coordinating
the work of all committees and acting in emergencies, therefore making
effective the general running of the club meeting. So far as possible, all decisions for action
shall be brought as recommendations to the club before acting on them.
B. The Standing
Committees governing the service and the program areas of the club shall be
decided upon by the officers.
C. The Nominating
Committee shall consist of five members:
Membership Chairperson(s), a Service Committee Chairperson, a Ways &
Means Committee Chairperson, the current President and one general member
chosen by the Nominating Committee.
Article VIII
- Amendments
Amendments to the By-Laws may be made by a two-thirds vote
of the members present at any regular meeting, provided notice has been given
of the proposed change at a previous meeting, or one week before the meeting.
Amendments to By-Laws to date are:
1. September
1984 Increase dues from $10.00 to
$12.00.
2. May
1987 Increase dues from
$12.00 to $15.00.
3. October
1987 Senior Citizens dues will be
$5.00.
4. September 1988 Nominating Committee Membership: Past President changed to
current and December meetings cancelled.
5. June 1991 Meetings changed from second
Monday of the month to third
Monday
of the month.
6. June
1992 Increase dues from
$15.00 to $20.00.
7. May 1993 Meetings changed form third Monday
of the month to fourth
Tuesday
of the month.
8. January 1994 Each Committee Chairperson must
present a budget to the
Executive
Board prior to receiving funds. This
will take place at a
Board
Meeting or by over-the-phone agreements by board
members. An outline of all subcommittees will be
included;
however,
an itemized detail will only be necessary where
applicable: This will be decided by the committee
chair. Each
subcommittee
is responsible for keeping receipts, therefore,
itemizing for final records. Budgets are outlined
by current by-laws. If something is to
be purchased as a one-time expense, then the entire membership present must
vote on its necessity to the
club
and its cost.
9. Current
Vice-President is not automatically required to be President for the following
year.
10.Co-Presidents
may be elected in place of a President and a Vice-President.
11.
May 2005 Increased dues from $20.00 to $25.00
12. Meetings will be held on the last Tuesday of the
month. In the event of a change advance
notice will be given.
13. All reimbursement forms or receipts must be turned into
the Treasurer no later than 30 days after the event.
